• (904) 880-0804
  • info@cipi.net
CIP - Computer Information & Planning, Inc.

BOMSWeb

BOMSWeb is a complete solution for business management customized to our client's needs. Years of experience with governmental processes went into creating a system that includes accounting, inventory, and personnel modules all in one. BOMS features consolidated procedures to efficiently automate the office as well as an additional timesheet module to facilitate personnel management.

Modules

The Business Office Management System (BOMS) consists of three main modules: Accounting Module, Personnel Module, and Inventory Module.


  • Encumbrances
  • Invoice Processing
  • Batch Processing
  • Warrant Reconciliation
  • SAMAS Reconciliation
  • Appropriations / Releases
  • Refunds
  • Fund Transfers
  • Deposits
  • Budgeting
  • Vendor Tracking
  • Case Tracking on POs and Invoices
  • Travel Processing
    • Travel Authorization Form
    • Travel Reimbursement Voucher
    • Travel Advance Form
  • Inventory Integration
  • Supply Tracking
  • Certified Forward Processing
    • CF1, CF2, CF Status
  • Year End Closing
    • Automatic setup for new fiscal year processing
  • Security
    • Four levels of security by module and function
  • Reports
    • Journal - by Fund, Department, Employee, Location, Object, Vendor
    • Budget Status
    • Encumbrances – Master List, Summary Audit
    • Batch Sheets Audit
    • Case Analysis
    • Charge To Activity
    • Payee Activity
  • Ad-Hoc Reporting Capability

Main Features

Timesheet

  • Employees can fill out an online timesheet customized to their employment status. Options include: clock in/out actual time worked, default to 8 hours a day (for full-time employees), and enter the number of hours worked in a day.
  • Supports part-time employees.
  • Hours worked can be totaled on a weekly or monthly basis.
  • Timesheet screen provides real time summary of month-to-date work hours.
  • System alerts employee of missing information in timesheet prior to submission.
  • Timesheet is submitted online to the designated approver(s) with two clicks of the mouse.
  • Approver can accept or decline a timesheet.
  • The system alerts the employee when a timesheet has been declined and may include items to be corrected before it can be accepted.
  • The system alerts the employee when they have not submitted their timesheet.
  • Approvers may view their employees’ timesheet at anytime.
  • The employee cannot edit approved timesheets.

Leave

  • Employees can request leave online.
  • Type of leave available to employees is customizable.
  • Employee may include a comment with the leave request.
  • Leave requests can be made for up to 22 days in a row with one entry.
  • System can limit the number of months in advance a request can be made.
  • Family leave is tracked and summarized on a calendar year basis.
  • System alerts employee when leave requests have been submitted and approver has taken no action.
  • Real Time leave balance is available to employees including: types of leave, accrual rate, ytd accruals, ytd transfers, ytd used, mtd used, leave balance and future requests.
  • Approvers get alerted at login when they have leave requests that need their attention.
  • Approvers can view of list of all leave requests needing attention and can select individual requests.
  • Approvers can approve or decline leave requests with one click.
  • System provides approvers with a list of all leave requests for the day, prior to approval.
  • System provides approvers with the employee’s leave balance to help in determining if the employee has enough leave for request.
  • Approvers may send a message to the employee when declining a leave request.
  • Approvers may enter a leave requests for employees. (i.e. an employee calls in sick)
  • Approved leave requests can be edited or deleted by the approver.
  • Approvers and steps of approvals are configurable (i.e. immediate supervisor approves first then department head etc.)
  • All approved leave requests are entered automatically into BOMS by one click of a button.

Comptime/Overtime

  • System can be configured to allow employees to request comptime/overtime.
  • Types of comptime/overtime available to employees are configurable.
  • Employee may enter a comment with the comptime/overtime request.
  • System tracks approved comptime requests, and provides real time balance of availability.
  • System alerts employee when a comptime/overtime request has been made and approver has taken no action.
  • System displays amount of comptime available in the leave request screen and advises employees to use their comptime before requesting other types of leave (annual, sick, etc.)
  • Types of comptime can be setup with an expiration date. (Expires in a week, expires in a month, X amount can be transfer from month to month etc.)
  • Approvers can approve or decline comptime requests with one click.
  • System provides approvers with the day of the request, the type of comptime/overtime and comments sent by the employee.
  • Approvers may send a message to the employee when declining a comptime/overtime request.
  • Approvers may enter a comptime request for employees.
  • Approved comptime/overtime requests can be edited or deleted by the approver.
  • Approvers and steps of approvals are configurable (i.e. immediate supervisor approves first then department head etc.)
  • All approved comptime/overtime request are entered automatically into BOMS by one click of a button.

Phone Directory

  • System provides an online phone directory of all employees in the office.
  • Employees can view work phone numbers.
  • Administrators can also view an employee’s e-mail address, cell phone number, pager number and home phone number.

Employee Reports

  • View employee addresses, D.O.B. and date of hire.
  • Health, life and retirement plans.
  • Supplemental deductions.
  • Emergency contacts
  • FTE, class, class title, and pay grade and position number.
  • Social security number, dependents, marital status.
  • View and print a list of comptime/overtime request for a specified time period.
  • View and print a list of leave requests for a specified time period.
  • View and print any timesheet.

Administrative Reports

  • View a list of all outstanding requests in the office including employee name, type of request, status and approver.
  • Employee information.
  • Approval setup information for the entire office.
  • Internal settings in BOMSweb for individual employees or groups.
  • All comptime/overtime requests.
  • All leave requests.
  • Report that displays the clock in/out time for employees and the actual time of the entry.
  • Report of timesheet submissions (including employees that have not submitted their timesheet) for a specified date range.
  • View any timesheet for any employee.